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Each Internal and Central system notice will note which of these routine uses are applicable to that notice, and will also include the full text of any routine uses unique to that system of records. For Law Enforcement Purposes—To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where OPM becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. For Certain Disclosures to Other Federal Agencies—To disclose information to a Federal agency, in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a suitability or security investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. For Congressional Inquiry—To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. For Judicial/Administrative Proceedings—To disclose information to another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding. Individuals who file a grievance under a negotiated procedure are aware of that fact and have been provided access to the record. Description of information being sought, including the time frame of information being sought. Individuals must furnish their full names for their records to be located and identified. Director, Office of Human Resources and EEO, Office of Personnel Management, 1900 E Street, NW., Washington, DC 20415. Information related to an individual's work performance on an OPM—IS contract. Documents concerning an individual's conduct problems or security and policy violations related to an OPM—IS contract or use of OPM equipment or facilities. Correspondence between OPM—IS and an agency or an individual. Correspondence related to administrative review procedures. The authorities for maintenance of the system include the following, with any revisions or amendments: Executive Orders 10450, 1298. For Judicial/Administrative Proceedings—To disclose information to another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding. Records are retrieved by the name and date of birth or Social Security Number of the individual about whom they are maintained. Information in this system of records is obtained from: 1. OPM maintains these records in accordance with OPM's Records Retention Schedule, Section 3. Associate Director, Human Resources Products and Services Division, Office of Personnel Management, Room 4310, 1900 E Street NW., Washington, DC 20415–4000. These records also may be used to locate individuals for personnel research. To disclose to the Office of Federal Employees Group Life Insurance (OFEGLI) information necessary to verify the election, declination, or waiver of regular and/or optional life insurance coverage or eligibility for payment of a claim for life insurance. To disclose to health insurance carriers contracting with OPM to provide a health benefits plan under the FEHB, SSN, and other information necessary to identify enrollment in a plan, to verify eligibility for payment of a claim for health benefits, or to carry out the coordination for benefits provisions of such contracts. To disclose to any inquirer, if sufficient information is provided to assure positive identification of an individual on whom a department or agency maintains retirement or insurance records, the fact that an individual is or is not on the retirement rolls, and if so, the type of annuity (employment or survivor, but not retirement on disability) being paid, or if not, whether a refund has been paid. When an individual to whom a record pertains dies, to disclose to any person possibly entitled in the order of precedence for lump-sum benefits, information in the individual's record that might properly be disclosed to the individual, and the name and relationship of any other person whose claim for benefits takes precedence or who is entitled to share the benefits payable. The written statement should include as a minimum: (i) A statement of the purpose for requesting the records; and (ii) Certification that the records will be used only for statistical purposes. These exemptions are claimed because this system contains investigatory material compiled solely for determining suitability, eligibility, and qualifications for Federal civilian employment. Access to or amendment by the data subject of this information would compromise the objectivity and fairness of the testing or examining process. These provisions of the Privacy Act relate to making accountings of disclosures available to the data subject and access to and amendment of records. (ii) Personnel investigations may contain investigatory material compiled for law enforcement purposes other than material within the scope of 5 U. Application of exemption (k)(2) may be necessary to preclude the data subject's access to or amended of such records under 5 U.
In those cases where the Government is not a party to the proceeding, records may be disclosed if a subpoena has been signed by a judge. For National Archives and Records Administration—To disclose information to the National Archives and Records Administration for use in records management inspections. Within OPM for Statistical/Analytical Studies—By OPM in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related workforce studies. They may, however, contact the indicated system manager regarding the existence of such records about them. Individuals requesting amendment must also follow the Agency's Privacy Act regulations regarding verification of identity and amendment of records (5 CFR part 297). Office of Personnel Management, Office of Contracting and Administrative Services, 1900 E Street NW., Washington, DC 20415–7100. Information in this system of records is obtained from: a. Individuals may submit a request on whether a system contains records about them to the system manager indicated. In those cases where the Government is not a party to the proceeding, records may be disclosed if a subpoena has been signed by a judge. For National Archives and Records Administration—To disclose information to the National Archives and Records Administration for use in records management inspections. Within OPM for Statistical/Analytical Studies—By OPM in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related workforce studies. OPM stores the file folders in locked, metal file cabinets in a secured room. Individuals wishing to determine whether this system of records contains information about them may do so by writing to FOI/P, OPM, ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer, 1900 E Street NW., Room 5415, Washington, DC 20415–7900. These records also provide information and verification concerning enrollment/change in enrollment in a plan under the FEHBP a. For the Equal Employment Opportunity Commission (EEOC)—To disclose information to the EEOC when requested in connection with investigations into alleged or possible discrimination practices in the Federal sector, compliance by Federal agencies with the Uniform Guidelines on Employee Selection Procedures or other functions vested in the Commission and to otherwise ensure compliance with the provisions of 5 U. When a representative of the estate has not been appointed, the individual's next of kin may be recognized as the representative of the estate. To disclose to the Internal Revenue Service, Department of the Treasury, information as required by the Internal Revenue Code of 1954, as amended. To disclose to the Department of Treasury information necessary to issue benefit checks or savings bonds. To disclose information to any person who is responsible for the care of the individual to whom a record pertains, and who is found by a court or OPM Contract Doctors to be incompetent or under other legal disability, information necessary to assure payment of benefits to which the individual is entitled. To disclose to the Parent Locator Service of the Department of Health and Human Services, upon its request, the present address of an annuitant, or former employee, for enforcing child support obligations against such individual. In connection with an examination ordered by the agency under: (1) Medical examination procedures; or (2) Agency-filed disability retirement procedures. To provide an official of another Federal agency information needed in the performance of official duties related to reconciling or reconstructing data files; compiling descriptive statistics; and making analytical studies to support the function for which the records were collected and maintained. To disclose to a Federal agency, in response to its request, the address of any annuitant or applicant for refund of retirement deductions, if the agency requires that information to provide consideration in connection with the collection of a debt due the United States. To disclose to an allottee, as defined in 5 CFR 831.1501, the name, address, and the amount withheld from an annuitant's benefits, pursuant to 5 CFR 831.1501 et seq. (2) These written statements should be maintained as records. 552a(d), relating to access to or amendment of records by the data subject. To the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence, the application of exemption (k)(5) will be required to honor such a promise should the data subject request access to the accounting of disclosure, or access to or amendment of the record, that would reveal the identity of a confidential source. (G) Such investigations may contain evaluation material used to determine potential for promotion in the armed services. During the processing of a Privacy Act/Freedom of Information Act request (which may include access requests, amendment requests, and requests for review for initial denials of such requests) exempt materials from those other systems may in turn become part of the case record in this system. The specific applicability of the exemptions to this system and the reasons for the exemptions are as follows: (i) Personnel investigations may contain properly classified information which pertains to national defense and foreign policy obtained from another Federal agency.
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